Getting Things Done (GTD) Flowchart A Complete Guide

URL: https://www.zenflowchart.com/guides/gtd-flowchart
Author: zenflowchart.com

Summary

Getting things done (GTD) flowchart helps you plan for your tasks and handle things more quickly and productively. Learn 5 steps to get started.

Highlights Added July 17, 2024 at 11:02 AM

Main Principles
• Break complex projects down into clear and concrete action steps
• Consolidate all jobs into one system, eliminating unnecessary or ambiguous tasks
• Set the sequence of tasks ([View Highlight] (https://read.readwise.io/read/01h63e7h7vhz6e9ndtdyb1cdaw))

Capture (Collect)
In this step, you have to gather all the tasks you need to deal with together. Then, capture all in one place to make sure you do not miss anything.
These can be tasks on the daily to-do list, work on a small project, or even long-term plans. In addition, they can also be an email inbox, voicemail, or document at work that you need to handle. ([View Highlight] (https://read.readwise.io/read/01h63e87m7gq9wrq123gt932qg))

Clarify (Process)
This is the clarify phase to answer three questions:
• What is it? : defines the input (tasks, works, plans, projects) to serve as the premise for the classification.
• Is it actionable? : making action decisions by answering YES or NO. There are three reasons you would say NO to the task field: you removed non-actionable items, you do it but not right now, and you want to use it as reference material for later.
• What is the next action? : this is the next question after you say YES to the job you need to do. However, you should immediately do tasks that take less than 2 minutes. For 2-minute tasks, you can choose to defer or delegate them. ([View Highlight] (https://read.readwise.io/read/01h63e8fnjr778fvnhdxcq5bcn))

Organize (Prioritize)
The next thing to do is prioritize and make current action to the larger task that needs more than 2 minutes to finish. Finally, it would be best if you created your folders to organize tasks in groups ea ([View Highlight] (https://read.readwise.io/read/01h63eavrrj3095y0kfy8dsfjw))

• One-day-list folder: the daily tasks to be completed (remember to specify the date)
• Pending folder: the current task you are working on, waiting for feedback, and needing to complete
• Urgent folder: tasks you need to complete as quickly as possible to meet deadlines
• Reference folder: jobs that are not too urgent but you find interesting and can do later ([View Highlight] (https://read.readwise.io/read/01h63eb81x7tqwmf8y59rdr02a))

Reflect (Plan)
It would help if you determined where you are in your work progress not to fall behind. Accordingly, it would help if you did a weekly review of the priorities to ensure it is reasonable for you to achieve the progression you expected. ([View Highlight] (https://read.readwise.io/read/01h63ebv8zbpcsmeg2b2vnb4da))

Engage (Do)
Everything will be easy if you go to this step. You only need to perform the list of tasks in the order you set earlier from high to low priority. ([View Highlight] (https://read.readwise.io/read/01h63ec3z6pz4p07ek1qjavhya))